Administrative Assistant required for a intimate lodge in iSimangaliso Wtland Park. candidate must be based locally in the area in Hluhluwe, Mtubatuba, St Lucia
iSimangaliso Wetland Park, South Africa · Permanent · Admin & Finance
Geran Ellish Recruitment is Hiring !! ADMINISTRATIVE ASSISTANT Intimate Luxury Lodge | iSimangaliso Wetland Park, KwaZulu-Natal Geran Ellish Recruitment is seeking an exceptionally organised, hands-on and highly capable Administrative Assistant to join an intimate luxury lodge situated within the iSimangaliso Wetland Park. This is a unique opportunity for an experienced administrator who enjoys working independently, taking ownership and creating efficient systems. The successful candidate will work very closely with the Owner and will play an important role in establishing and overseeing the lodge's administrative, HR, payroll and financial support functions. THE ROLE This is far more than a traditional administrative position. The successful candidate will be responsible for setting up, organising and maintaining the administrative systems of the lodge, ensuring that all documentation, records and processes are accurate, current and easily accessible. You will work closely with the Owner and become an integral part of the day-to-day business operations. KEY RESPONSIBILITIES Administration Establish and maintain professional administrative systems and procedures. Manage electronic and physical filing systems. Maintain accurate employee, supplier and operational records. Organise documentation and ensure information is easily accessible. Manage correspondence, documentation and general office administration. Assist the Owner with reports, spreadsheets and administrative projects. Create structure and efficiency within the lodge's administrative environment. HR & Payroll Maintain employee files and HR documentation. Assist with onboarding and staff documentation. Maintain leave, attendance and personnel records. Assist with monthly payroll administration. Ensure employee information is accurately captured and maintained. Assist the Owner with general HR administration and compliance documentation. Accounts & Bookkeeping Assist with day-to-day bookkeeping and financial administration. Capture invoices and expenses. Maintain supplier and creditor records. Assist with reconciliations and financial reporting. Keep accurate records of payments, invoices and supporting documentation. Work closely with the Owner on financial administration and reporting. Google Drive & Digital Organisation Create and maintain an organised Google Drive filing structure. Manage shared documents and folders. Ensure documents are correctly named, filed and easily retrievable. Maintain digital records and backups. Introduce efficient computer-based systems where required. THE IDEAL CANDIDATE We are looking for someone who is exceptionally organised, meticulous and proactive. You should be the type of person who naturally creates order, notices when something is missing and takes the initiative to fix it. Essential: Strong administration experience. Excellent computer skills. Very strong organisational and administrative ability. Excellent attention to detail. Strong Excel and Microsoft Office skills. Excellent knowledge of Google Drive and Google Workspace. Experience with HR administration. Experience with payroll administration. Basic to strong bookkeeping/accounts experience. Excellent written and verbal communication. Ability to work independently with minimal supervision. High level of confidentiality and discretion. Ability to establish systems and processes from scratch. Strong problem-solving and time-management skills. EXPERIENCE Previous experience in hospitality, lodges, game reserves, tourism or a small business environment would be highly advantageous. Experience working directly with an owner, General Manager or business principal would be beneficial. The successful candidate must be comfortable wearing multiple hats and working across administration, HR, payroll and accounts. LOCATION & LIFESTYLE The lodge is situated within the iSimangaliso Wetland Park. The successful candidate must either: Live on site in a single/bachelor cottage, or Drive in daily from Mtubatuba, St Lucia or Hluhluwe, Monday to Friday. This position is ideally suited to a single person who is comfortable with the location and lifestyle associated with working at an intimate lodge. PERSONAL ATTRIBUTES We are looking for someone who is: Highly organised Reliable and trustworthy Mature and professional Detail-oriented Self-motivated Discreet and confidential Proactive rather than reactive Comfortable working independently Technologically capable A strong communicator Adaptable and willing to take ownership WHAT'S ON OFFER Opportunity to become an integral part of an intimate luxury lodge operation. Direct working relationship with the Owner. Significant responsibility and autonomy. Opportunity to build and establish the administrative function. On-site accommodation in a bachelor cottage, if required. Monday–Friday working environment. Competitive salary based on experience and capability. IMPORTANT If you are an exceptionally strong administrator who enjoys creating systems, working closely with an Owner and taking genuine ownership of your responsibilities, we would like to hear from you. To apply: send your CV, Qualifications, payslip , written references and a two minute introductory video of yourself, your experience and notable achievements to Geran Ellish Recruitment Exceptional Talent, Perfectly Placed.