Luxury Hotel is looking for a Stock Controller
Simon's Town, Cape Town, 7975, South Africa · Permanent · Admin & Finance
Job Purpose The Stock Controller will be responsible for managing and monitoring stock levels, ensuring accurate inventory records, and overseeing the receiving, storage, issuing, and replenishment of stock. The successful candidate will help maintain optimal stock levels, minimise wastage and losses, and ensure that all departments have the necessary supplies to operate efficiently. The ideal candidate will be highly organised, detail-oriented, trustworthy, and experienced in stock control within the hospitality industry. Key Responsibilities Monitor and maintain accurate stock levels across all relevant departments. Receive, inspect, and verify incoming stock against delivery notes, invoices, and purchase orders. Ensure all stock is correctly labelled, recorded, and stored in designated areas. Issue stock to relevant departments in accordance with approved procedures. Conduct regular stock counts, reconciliations, and inventory audits. Investigate and report stock discrepancies, shortages, damages, and variances. Monitor stock movement and identify slow-moving, excess, or obsolete stock. Assist with stock ordering and replenishment to prevent shortages and overstocking. Maintain accurate inventory records and update stock management systems. Ensure correct stock rotation using FIFO (First In, First Out) principles and FEFO (First Expired, First Out) where applicable. Monitor expiry dates and ensure that damaged or expired goods are identified and removed. Assist with cost control by minimising wastage, pilferage, and unnecessary expenditure. Ensure that storerooms, stockrooms, and storage facilities are clean, organised, and secure. Maintain appropriate storage conditions for food, beverages, cleaning materials, and other supplies. Liaise with suppliers and management regarding deliveries, discrepancies, and stock requirements. Prepare regular stock reports and communicate stock levels and variances to management. Ensure compliance with company policies, health and safety requirements, and food hygiene standards where applicable. Support internal and external stock audits when required. Perform any additional reasonable duties as required by management. Qualifications A Grade 12 certificate or equivalent is essential. A qualification in Stock Control, Inventory Management, Supply Chain Management, or a related field would be advantageous. Computer literacy is essential, particularly in Microsoft Excel and stock management systems. Experience Minimum of 2–3 years’ experience in stock control, inventory management, or a similar position. Previous experience within a hotel, restaurant, lodge, or hospitality establishment would be advantageous. Experience receiving deliveries, conducting stock counts, reconciling inventory, and maintaining accurate stock records. Familiarity with stock management software and inventory reporting. Experience handling food and beverage stock would be beneficial. Skills and Competencies Excellent organisational and administrative skills. Strong numerical ability and attention to detail. High levels of honesty, integrity, and accountability. Good computer skills and the ability to maintain accurate records. Strong analytical and problem-solving abilities. Effective time-management and prioritisation skills. Good communication and interpersonal skills. Ability to identify and resolve stock discrepancies. Understanding of stock rotation, storage procedures, and inventory control principles. Ability to work independently and as part of a team. Ability to work accurately under pressure and meet deadlines. A proactive approach to identifying opportunities to improve stock control and reduce costs. Additional Requirements Must be willing to work flexible hours, including weekends and public holidays when required. Must be physically capable of receiving, checking, moving, and storing stock, with reasonable accommodation where applicable. Must be able to commute to Simon’s Town, Western Cape, as this is a live-out position. Must be reliable, professional, and committed to maintaining accurate stock records and secure storage facilities.